Data protection declaration
1. Person responsible
Responsible party in accordance with Article 4 Paragraph 7 of EU General Data Protection Regulation (GDPR) is PINK CARROTS Communications GmbH GWA (in the following PINK CARROTS), represented by its managing director:
Telefon +49 69 42 72 614-0
See also imprint.
You can contact our data protection officer at email@example.com or by letter addressed to: “attention data protection officer.”
2. Information on the collection of personal data
PINK CARROTS respects the privacy of all persons who visit our website. In the following we will inform about the collection of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, email addresses or user behavior.
If, for individual functions of our offerings we contract service providers, or if we would like to use your data for advertising purposes, we will inform you in detail below of the respective procedures. In doing so we will also state the specified criteria for the duration of storage.
Unless otherwise specified in our data protection declaration for the respective processing of personal data, the data we have saved will be deleted as soon as it is no longer required for the intended purpose and if there is no conflict with legally specified retention requirements. If the data of the person affected is not deleted, because it is required for other legally permitted purposes, the processing will be restricted. i.e. the data will be blocked and not processed for other purposes. This also applies to the affected person’s data that has to be stored for commerce and tax law reasons (six years in accordance with § 257 paragraph 1 HGB and ten years in accordance with § 147 paragraph 1 AO).
3. Collection of personal data when visiting our website
When using our website solely for information purposes, i.e. if you do not register or transmit information in any other form, we only collect the personal data that your browser transmits. If you would like to take a look at our website, we collect the following data, which is technically required by us to be able to display our website and to ensure the stability and security (legal basis is Article 6 paragraph 1 S. 1 lit. f DSGVO):
_Date and time of request
_Time zone difference from Greenwich Mean Time (GMT)
_Content of the request (specific page)
_Request status/HTTP status code
_The amount of data transmitted
_The website making the request
_Operating system and user interface
_Language and version of your browser software
In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard disk for the browser you’re using which transmit certain information to the organization that sets the cookies (in this case, by us). Some of the cookies used by us are automatically deleted when you close the browser. These especially include session cookies. Other cookies remain on your device and allow us or our partner companies, to recognize your browser upon your next visit (so called persistent cookies). Cookies cannot run programs or deliver viruses to your computer. They serve to make our site more user-friendly and more effective. The legal basis for the use of Google Analytics is Article 6 paragraph 1 S. 1 lit. f GDPR.
You can configure your browser settings as desired and refuse to accept third-party cookies or all cookies. Please note that you may not be able to use all functions of this website.
5. Use of Google Analytics
This website uses Google Analytics, a web analysis service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies,” text files that are stored on your computer and enable an analysis of how you use the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is enabled on this website, your IP address will first be truncated by Google within the Member States of the European Union or other parties to the agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website activity and internet usage to the website operator.
The IP address transmitted by your browser as part of Google Analytics is not conflated with other Google data.
You can prevent cookies from being stored by selecting the appropriate settings in your browser; however, we wish to point out that by doing so, you may not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies concerning your use of the website (incl. your IP address) from being passed to Google, and the processing of this data by Google, by downloading and installing the browser plugin available at the following link:
This website uses Google Analytics with the extension “_anonymizeIp()”. As a result, IP addresses are further processed in truncated form, so that reference to individuals can be ruled out. If the data collected about you is personally identifiable, it will be blocked immediately, and the personal data deleted as soon as possible.
We use Google Analytics to analyze and regularly improve the use of our website. Using the statistics collected we can improve our offer and make it more interesting for you as a user. For exceptional cases, where personal data is transmitted to the USA, Google has subjugated to the EU-US Privacy Shield,
The legal basis for the use of Google Analytics is Article 6 paragraph 1 S. 1 lit. f GDPR.
Information about the third party provider:
Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.
Terms and conditions: http://www.google.com/analytics/terms/de.html,
Overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html,
6. Integration of Google Maps
We use the Google Maps offering on this website. As a result, we can display interactive maps directly in the website to make it easier for you to use the map function.
As a result of the visit to our website, Google receives the information that you have opened the corresponding subpage on our website. In addition, the data mentioned under item 3 of this declaration is transmitted. This is done regardless of whether Google has provided a user account, via which you have logged on, or whether no user account exists. If you are logged into Google your data is assigned directly to your account. If you do not wish the assignment to your Google profile, then you must log out before activating the button. Google saves your data as user profiles and uses it for the purposes of advertising, market research and/or requirement-based design of its website. Such an evaluation is performed especially (even for users that are not logged on) for the provision of needs-based advertising and to inform other users in the social network of your activities on our website. You have a right of objection against the creation of such user profiles, whereby you must contact Google to exercise this right.
Further information on the purpose and extent of the data collection and processing by the plug-in provider can be found in the provider’s data protection declaration. There you can also get further information on your rights and the configuration options to protect your privacy:
Google also processes your personal data in the USA, Google has therefore subjugated to the EU-US Privacy Shield,
The legal basis for the use of Google Maps is Article 6 paragraph 1 S. 1 lit. f DSGVO.
7. Use of web fonts
We use external fonts (web fonts) from Monotype Imaging Holdings Inc., 600 Unicorn Park Drive, Woburn, Massachusetts 01801 USA, https://www.fonts.com. When visiting our website, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. To do this, the browser you are using must connect to the Monotype servers (in the US). This will notify Monotype that our website has been accessed through your IP address. The use of the IP address by Monotype is required for the representation of these fonts. The use of these fonts is intended to optimize our website and improve its usability for the user. Legal basis is thus Article 6 paragraph 1 lit. f. DSGVO). If your browser does not support Monotype web fonts, a default font will be used by your computer.
We also use external fonts from Google, Inc., https://www.google.com/fonts (“Google Fonts”) on our website. The use of the IP address by Google is required for the presentation of these Google fonts. Third parties may also use small, invisible graphics (also called “pixel tags” or “web beacons”) for statistical or marketing purposes. As a result, information such as visitor traffic on the pages of our website can be evaluated. The pseudonymous information may also be stored in cookies on the user’s device and may include, but is not limited to, technical information about the browser and operating system, referring web sites, visit time, and other information regarding the use of our online offer. The use of these fonts is intended to optimize our website and improve its usability for the user. Legal basis is thus Article 6 paragraph 1 lit. f. DSGVO). The integration of Google fonts is done by a server call on Google (usually in the US).https://www.google.com/policies/privacy/, Opt-out: https://www.google.com/settings/ads/.
8. Social Media
As a communications agency, PINK CARROTS is also present in social networks and other communication platforms (Facebook, Xing, LinkedIn, Twitter, Instagram). If you contact us, post or interact with our posts on these channels, we will process your details there to answer your requests. The legal basis is Article 6 paragraph 1 sentence 1 lit. b DSGVO.
We currently use the following links: Facebook, Twitter, Xing, LinkedIn. We have no influence on the collected data and data processing operations, nor are we aware of the full extent of data collection, the purpose of the processing, or the retention periods. We also have no information for the deletion of collected data through the networks and platforms. For more information on the purpose and scope of their collection and processing, and related rights and ways to protect your privacy, see the privacy statements of these providers:
_Facebook Inc., 1601 S California Ave, Palo Alto, California 94304, USA; http://www.facebook.com/policy.php;
further information about the data collection:
Facebook has submitted to the EU-US Privacy Shield,
_Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA;
Twitter has submitted to the EU-US Privacy Shield,
_Xing AG, Gänsemarkt 43, 20354 Hamburg, DE;
_LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA;
LinkedIn has submitted to the EU-US Privacy Shield,
_Instagram LLC, 1601 Willow Rd, Menlo Park CA 94025, USA;
9. Making contact by email
When you contact us by email, the data you provide (your name, your address, your email address, and if applicable your name and your telephone number) will be stored by us in order to answer your questions. Legal basis is Article 6 paragraph 1 sent. 1 lit. b) GDPR. We will delete the data collected in this context after the storage is no longer required by law or otherwise limit its further processing if we are required by law to continue archiving it.
Rights of objection and possibilities of deletion:
You have, at all times, the possibility of objecting to the use of your data by us in future. For this you can contact us by sending your email to firstname.lastname@example.org, in writing to the PINK CARROTS Communications GmbH GWA, attention data protection officer, Solmsstraße 4, 60486 Frankfurt/Main, Germany. This results in your request not being processed (any further).
10. Data processing as part of our agency services
As an agency, we process the data of our customers in the context of our respective contractual services, which we offer (see http://pinkcarrots.de/de). Here, various data processing comes into consideration, depending on the respective assignment. Contact details, bank details and order-related data provided by our customers are exclusively used for the purpose of our contractual obligations towards the customer and for the execution of the contract, unless we separately point out further uses. The legal basis of data processing is Article 6 paragraph 1 lit. b DSGVO. Disclosure to third parties will only be made if this is necessary to fulfill our contractual obligations. Unless otherwise agreed with our customers, we will delete any data in this connection after the storage is no longer required, usually after the expiration of contractual or legal claims by us or our customers or restrict processing if there are statutory retention requirements.
Opposition and removal possibility
Our customers have the opportunity to object to the use of their data at any time. This can be done by sending an e-mail to email@example.com, in writing to PINK CARROTS Communications GmbH GWA, attention data protection officer, Solmsstraße 4, 60486 Frankfurt / Main, Germany. This may mean that the commission can no longer or only partially be carried out if our contractual services to the customer have not yet been completed.
11. Data processing as part of your application
By submitting your application documents, you provide us with a series of personal data that are specially protected by law.
We process personally identifiable information about you for the purpose of your application for employment, to the extent necessary for the decision to establish employment with us. The legal basis is § 26 paragraph. 1 i.V.m. paragraph 8 p. 2 BDSG. As part of the review of your application, we will call you, write to you or contact you by e-mail if there are any inquiries and you have provided your contact details. Furthermore, we may process personal data about you, as far as this should be necessary to ward off asserted legal claims from the application process against us. Legal basis is then Article 6 paragraph 1 lit. f DSGVO. Insofar as employment arises between you and us, pursuant to § 26 (1) BDSG we may further process the personal data you have already received for employment purposes if this is necessary for the performance or termination of the employment relationship or for performance or fulfillment of law and duties of representing the interests of employees.
You are neither required by law nor contract to provide personal information. However, the provision of personal information is required to enter into a contract of employment with us.
We process data related to your application. This may include general personal information (such as name, address and contact details), details of your qualifications and education, or other information that you provide to us in connection with your application. Furthermore, we can process your publicly available job-related information, such as a profile in professional social media networks. The employees authorized to do so are bound to confidentiality as well as to data secrecy in accordance with Article 5 paragraph 1 DSGVO. We will not share your information with third parties.
The data you submit to us will initially only be edited and stored while the review is being processed and will be deleted when the review is complete unless it is needed. The latter is the case, for example, if, on the basis of your candidate profile, we come to the conclusion that your application might be interesting at a later date. In this case, we will first store your details for 6 months, so that we can contact you again at a later date. Insofar as an employment relationship between you and us does not materialize, we may also continue to store data as far as necessary to defend against possible legal claims.
Claim for information and cancellation of application data
Upon request, we will give you information about what data we have stored about you. If you do not wish further storage by us, you can inform us already before expiry of the mentioned storage and deletion periods. We will delete your data immediately. You can do this by sending an e-mail to firstname.lastname@example.org, in writing to PINK CARROTS Communications GmbH GWA, attention data protection officer, Solmsstraße 4, 60486 Frankfurt / Main, Germany.
12. Your rights
With regard to personal data concerning you, you have the right to:
_revoke your consent given to us in accordance with Article 7 paragraph 3 DSGVO at any time. As a result, we are no longer allowed to continue the data processing based on this consent for the future.
_demand information about your personal data processed by us pursuant to Article 15 DSGVO. In particular, you can demand information on the processing purposes, the category of personal data, the categories of recipients to whom your data has been disclosed, the planned retention period, the right to rectification, deletion, limitation of processing or opposition, the right to complain, the source of your data, if it was not collected from us, as well as the existence of an automated decision-making including profiling and, if necessary, meaningful information about their details.
_ immediately demand the correction of incorrect or completion of your personal data stored by us under Article 16 DSGVO.
_request the deletion of your personal data stored by us, under Article 17 DSGVO, except as far as the processing for the exercise of the right to freedom of expression and information, for the fulfillment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims is required.
_ demand the limitation of the processing of your personal data, under Article 18 DSGVO, as far as the accuracy of the data is disputed by you, the processing is unlawful, but you reject their deletion and we no longer need the data, but you this for assertion, exercise or defense of legal claims or you have objected to the processing in accordance with Article 21 DSGVO.
_receive any personal information you have provided to us in a structured, common and machine-readable format or to request that you send it to another person in charge, under Article 20 DSGVO.
In addition to the possibilities of contradiction already described, you can send an e-mail to email@example.com, in writing to PINK CARROTS Communications GmbH GWA, attention data protection officer, Solmsstraße 4, 60486 Frankfurt / Main, Germany, if you would like to exercise your rights, in particular your right to object.
You also have the right to complain to a data protection supervisory authority (Hessen) about the processing of your personal data by us.
13. Up-to-dateness and change of this data protection declaration
This data protection declaration is currently valid as of May 2018.